Job Description

LaSalle Network is hiring on behalf of a global professional services firm based in San Jose, CA. The firm is seeking a highly organized, detail-oriented Executive Administrative Specialist to support an executive team with strategic initiatives and project operations.


This role serves as the critical backbone to project delivery-bridging administrative excellence with cross-functional coordination. The ideal candidate thrives in a fast-paced, international environment and is adept at managing timelines, resources, and stakeholder communications.



Executive Administrative Specialist Responsibilities:

• Support the planning, execution, and monitoring of internal and client-facing projects across departments and time zones
• Handle meeting scheduling, calendaring management and travel coordination for Executives
• Serve as the point of contact for cross-functional teams, vendors, and clients to ensure alignment and timely delivery of key milestones
• Maintain accurate project documentation, track progress utilizing Excel, and create status reports, timelines, and executive summaries as needed
• Monitor compliance with firm standards, data security protocols, and regulatory requirements as applicable

Executive Administrative Specialist Requirements:

• Bachelor's degree in Business Administration, Project Management, or related preferred.
• 5+ years of experience as an Executive Assistant, Administrative Assistant, or Administrative Coordinator
• Professional services industry experience including financial services, consulting, or legal preferred
• Experience managing multiple calendars
• International travel planning experience
• Advanced reporting experience including Excel and Microsoft Power BI preferred
• Ability to travel as necessary

If you are interested in advancing your career at a distinguished company with amazing growth potential, apply today!




Thank you,


Rachel Holmes
Principal, National Search
LaSalle Network

LaSalle Network is an Equal Opportunity Employer m/f/d/v.

LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.

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