Job Description

Position Overview:
Are you passionate about organizing information and safeguarding records? Were seeking a Part-Time Remote Document Management Clerk to ensure our digital and physical archives remain accurate, accessible, and compliant. This role is ideal for someone seeking a stable, flexible schedule whether to complement studies, caregiving duties, or other parttime pursuits.

Major Duties & Responsibilities:

1. Document Indexing & Filing: Review incoming documents (electronic and hard copy), categorize them using established taxonomy, and upload to secure document management systems such as SharePoint or DocuWare.
2. Metadata Tagging: Apply accurate metadata tags (dates, client IDs, document types) to facilitate advanced search capabilities; coordinate with IT to update tagging protocols as needed.
3. Quality Assurance Audits: Perform weekly spot checks of random document samples, identify misfiled or mislabeled items, and implement corrective actions to maintain 99.9% accuracy.
4. Retention & Disposal Management: Track document lifecycles against retention schedules; prepare items for secure destruction or archival transfer in compliance with legal and regulatory standards (e.g., SOX, HIPAA).
5. User Support & Training: Assist internal stakeholders with document retrieval requests; create concise how to guides and host brief virtual workshops on best practices.
6. Continuous Improvement Initiatives: Suggest process enhancements, such as automating repetitive tasks via macros or leveraging OCR tools to convert scanned images into editable text.

Candidate Profile & Qualifications:

• High school diploma required; associates degree or coursework in library science, business, or IT a plus.
• Minimum of 1 year in a records management, administrative, or clerical role remote experience strongly preferred.
• Proficiency in document management software (e.g., MFiles, DocuWare) and MS Office.

• Exceptional organizational skills with an eagle-eye for detail.

• Understanding of basic regulatory frameworks related to data privacy and retention.
• Strong critical thinking and comfortable troubleshooting document workflow issues independently.

Compensation & Benefits:

• Hourly Rate: $18-$22 per hour, depending on experience.

• Flexible Scheduling: Work 20-30hours weekly, scheduling tasks around your commitments.
• Training & Development: Access to online certificate courses in records management and information governance (covered by employer).
• Stipends & Perks: Monthly technology stipend for internet and home office expenses; subscription to leading industry journals.

Why This Role Stands Out:
This isn't busy work, its essential work. You'll ensure that every report, contract, and client file is preserved, protected, and retrievable at a moments notice. Your meticulous approach reduces legal risks and supports data-driven decision-making across the organization. If you value precision, continuous learning, and flexibility, you'll thrive in this dynamic, fully remote environment.

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